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Assistant Center Coordinator/Family Advocate – Cheyenne, WY

POSITION AVAILABLE: Wyoming Child & Family Development, Inc. – Cheyenne is now scheduling interviews for an Assistant Center Coordinator/Family Advocate. Application deadline:  7/2/2020 by 10 a.m.

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This institution is an equal opportunity provider

 

JOB DESCRIPTION

 

TITLE OF POSITION: ASSISTANT CENTER COORDINATOR/FAMILY ADVOCATE

LOCATION: Cheyenne, WY

SUPERVISED BY: Center Coordinator

 

GENERAL RESPONSIBILITY: Responsible for assisting the Center Coordinator in all aspects of the program which include, but are not limited to: curriculum, staff supervision and evaluation, staff development, record keeping, public relations, and maintenance of building and grounds.  Responsible for ensuring implementation of all programming requirements for each component as assigned.  Must be able to meet time lines and manage multiple priorities.  Must be reliable, organized and detail oriented.  Must have interpersonal skills and be able to meet the public and work with program staff. Responsible for the recruitment and enrollment of children in the Early Childhood Center.

Responsible for identifying the needs of the child and his/her family.  With the assistance of other staff members, takes appropriate action to meet those needs and furnish appropriate referrals and follow-up.  Promotes Parent, Family and Community Engagement activities in the center, community and in the child’s home.  Responsible for individual assistance to children and families in the areas of child development, health, nutrition, and school readiness.

 

MINIMUM QUALIFICATIONS:

  • Prefer an Associates or Baccalaureate degree in early childhood education, elementary education, special education, family and consumer sciences, child development, social work, human services, family services, counseling or a closely-related field.
  • Experience in early childhood education and supervision of others is preferred. Wyoming Child & Family will only accept college degrees from accredited institutions recognized by the U.S. Department of Education.
  • Staff who work directly with families on the family partnership process must have within 18 months of hire, at a minimum, a credential or certification in social work, human services, family services, counseling or a related field.
  • Ability to identify and understand the needs of others.
  • Must be able to interact with and engage children and adults.
  • Must be able to have or to gain knowledge of available services in their community as well as be able to provide families with appropriate information and/or referrals to address the family’s strengths, needs and/or challenges.
  • Must be able to develop positive collaboration or working relationships with other staff, professionals and agencies in the community.
  • Must be able to effectively engage a variety of families, to include, but not limited to, fathers, partners, grandparents, and significant others in all aspects of their child’s education.
  • Bilingual preferred.

 

ESSENTIAL FUNCTIONS:

  1. Implements all administrative directives in center operations, ensuring activities carried out in the center meet the Head Start and other funding source guidelines.
  2. Supervises and evaluates personnel as designated on the organizational chart.
  3. Oversees the database, including running and interpreting reports, meeting deadlines, and assisting staff in program coordination.
  4. Serves as a spokesperson in the community for WCFD through involvement in public relations activities assisting with funding presentations and resource development.
  5. Meets regularly with center staff to communicate and coordinate programming according to WCFD objectives.
  6. Keeps the Center Coordinator and administrative staff informed of center happenings, needs, and activities as necessary.
  7. Collaborates with the program component coordinators, when necessary, to ensure effective programming and documentation of area operations.
  8. Assists the Center Coordinator to ensure the center meets all state requirements and specifications for yearly certification.
  9. Ensures the safety of all enrolled children and families while participating in the WCFD programs, including transportation to and from center when required and necessary.
  10. Recruits children for the program within the guidelines established by Department of Health and Human Services and Wyoming Child and Family Development.
  11. Responsible for accurate and correct inventory of center supplies and equipment.
  12. Provides training and technical assistance to staff as appropriate.
  13. Operates within the budget granted to him/her by the Executive Director. Responsible for requisitioning supplies and equipment needed in the center.
  14. Ensures the collection of the non-federal share or “in-kind” required from his/her community.
  15. Provides emergency care to children and families as appropriate.
  16. Must perform other duties as assigned by the Board or its designee.
  17. Visits each child’s family in the program a minimum of four times a year, of which two will be scheduled in the child’s home.  The Family Services Assistant must work closely with the parents in order to jointly identify individual family needs and help to identify solutions to meet the needs and follow-up, as appropriate.
  18. Assists parents in finding the available resources they need.  Visits to community agencies, to establish and maintain contact, are required.
  19. Responsible for establishing and securely maintaining child and family information/records in ChildPlus, and in paper files, as appropriate. Must ensure all necessary data is obtained from families and accurately entered into ChildPlus. If information is incomplete or missing, must contact parents or guardians for completion or to provide additional information.  Must keep all family and child data current in the ChildPlus system, including Family Partnership Goals and Outcomes, child health and screening information, notes regarding contact, etc. Documents, such as Enrollment Paperwork and In-kind, must be kept in files and maintained on a consistent basis.
  20. May assist and attend Health Services Advisory Committee and Human Resource meetings.
  21. Organizes and helps to facilitate Family Engagement Activities and parent meetings, including trainings, with input from parents. Actively encourages families and community members to volunteer and be engaged in children’s education.
  22. Ensures that screening has been completed on all children, including hearing, vision, and development, and keeps up-to-date and accurate individual health records on all enrolled children in ChildPlus, within the allotted time frame as stated in the Head Start Program Performance Standards.
  23. Works with educational staff to inform parents of any medical or oral health needs or problems of their child, makes referrals for medical and oral health care, and assists with follow-up.
  24. Informs other staff member of health and/or social service needs for the child or family.
  25. Assists the family in securing a medical and/or oral health home, helps make appointments and arranges transportation, as needed.  Assists families with obtaining health insurance. When necessary, transports children and families to appointments with approval of the Center Coordinator.
  26. Performs other duties as assigned by the Board or its designee.

 

All requirements for this position will meet the Head Start/Early Head Start Performance Standards, DFS licensing, NAEYC standards, Wyoming Division of Disabilities Rules and regulations and WCFD policies and procedures.  All employees will adhere to the Mission, Vision, and Values of WCFD.

 

STANDARD JOB REQUIREMENTS:

  •  Able to perform the essential functions of the position, as defined in the job description, without presenting a danger to either self or others, with or without reasonable accommodations.
  • Must have an employment physical and TB risk assessment prior to work with children.
  • Must have AHA CPR and First Aid Training completed   within 90 days, unless otherwise specified by the supervisor.
  • Wyoming Child and Family Development, Inc. requires all prospective employees to participate in a Central Registry and criminal background check, including fingerprinting upon hire and every 5 years.
  • Wyoming Child and Family Development requires an initial statement of health from a licensed healthcare provider and a renewed statement every 5 years.
  • Must have a valid driver’s license, safe driving record and liability insurance as required by Wyoming State Law. Driving records are reviewed annually.

 

PHYSICAL/ENVIRONMENTAL REQUIREMENTS:

  1. Must be able to work with families and children birth through age 5.
  2. Must possess proper stress management techniques.
  3. Must possess visual acuity and stamina to read technical material for extended periods of time.
  4. Be able to sit, stand, or walk for long periods of time without fatigue or discomfort.
  5. Must be able to travel to site locations, meetings and trainings, both in and out of state.
  6. Must be willing to drive in a variety of weather conditions.
  7. Must be able to hear and process ordinary conversation and telephone conversation.
  8. Must be able to communicate effectively with staff, children, families, and community.
  9. Must be able to tolerate air-conditioned buildings and fluorescent lights.
  10. Must be able to climb stairs, stoop, kneel, crouch and/or reach, to retrieve materials and supplies from ground level to a height of at least 5 ft.
  11. Must have upper body strength to lift and carry the equivalent of 50 pounds.
  12. Must be able to assist a child to safety in case of an emergency.
  13. Must be able to work in a flexible daily routine and change as required.
  14. Must be able to work in a variety of temperatures, including hot and cold weather.

Transportation staff must:

  • Able to tolerate possible exposure to biohazards, i.e., body fluids, etc.
  • Ability to recognize mechanical problems that would require stopping of bus to prevent damage or potential accident while driving.
  • Able to read gauges on dash of bus and recognize indicator of problems.
  • Able to tolerate possible gas and diesel fumes.
  • Able to tolerate dust and gravel.

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