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Office Technician – Payroll – Guernsey, WY

POSITION AVAILABLE: Wyoming Child & Family Development, Inc. – Guernsey Administrative Office is now scheduling interviews for an Office Technician – Payroll.  This is a full-time position with excellent benefits.  Closing date for applications is August 15, 2019 at 2:00 p.m.

We look forward to visiting with you!

This institution is an equal opportunity provider

 

JOB DESCRIPTION 

 

TITLE OF POSITION: OFFICE TECHNICIAN – PAYROLL

LOCATION: Guernsey, WY

SUPERVISED BY: Payroll Supervisor

 

GENERAL RESPONSIBILITY: Performs general accounting duties, assisting the Payroll Supervisor in the accurate and timely management of the accounting functions and financial operations of Wyoming Child and Family Development, Inc.

 

MINIMUM QUALIFICATIONS:

  • Prefer an Associate’s degree from an accredited college and/or outstanding experience in Business Administration, Accounting, Computer Information Systems or other related fields. Wyoming Child & Family will only accept college degrees from accredited institutions recognized by the U.S. Department of Education.
  • Computer experience/knowledge is required.
  • Must be able to organize and follow to completion projects and tasks assigned by Payroll Supervisor, Administrative Staff and Business Manager/ Fiscal Officer.
  • Must be able to perform the essential functions of the position, as defined in the job description, without presenting a danger to either self or co-workers; with or without reasonable accommodations.

 

ESSENTIAL FUNCTIONS:

  1. Perform and/or assist the Payroll Supervisor in general accounting duties as assigned, which may include:
  • Processing payroll and associated employee benefits.
  • Ensuring that Payroll expenses are documented, reasonable, allowable for the pertinent funding source, and allocated per the cost allocation plan.
  • Preparing and processing checks for approved Payroll expenses.
  • Review and track employment terms for all programs.
  • Processing staff paperwork i.e.; Timesheets, PTO sheets, EILB Forms, Life Insurance, Health Insurance and Benefits.
  • Requesting cash, receiving cash and dispersing cash to appropriate accounts through electronic payment management system.
  • Income/Employment Verifications.
  • Unemployment Verifications.
  • Processing and reporting Wyoming Retirement.
  • Managing and tracking Insurances and Benefits thru payroll deductions and preparing monthly invoices for A/P.
  • Managing and tracking Court Ordered Child Support and Garnishments thru payroll deductions and preparing the monthly invoices for A/P.
  • Posting monthly timesheets and hours worked for designated centers.
  • Preparing and processing Quarterly Reports-941’s, SUI and Worker’s Compensation
  • Tracking the portion of the grants that are allocated for the staff wages and benefits.
  1. Assists with filing, record keeping and reporting tasks as needed.
  2. Answers the phone as assigned.
  3. Assists in the management of the financial software and providing training and assistance to other staff.
  4. Recruits children for the program within the guidelines established by Department of Health and Human Services and Wyoming Child and Family Development.

 

All requirements for this position will meet the Head Start/Early Head Start Performance Standards, DFS licensing, NAEYC standards, Wyoming Division of Disabilities Rules and regulations and WCFD policies and procedures.  All employees will adhere to the Mission, Vision, and Values of WCFD.

 

THESE ARE MINIMUM REQUIREMENTS, NOT PERSONAL QUALIFICATIONS OF THE PERSON(S) PRESENTLY IN THE JOB.  IN OTHER WORDS, YOU MUST MEET THESE REQUIREMENTS IN ORDER TO BE CONSIDERED FOR THE JOB.

 

STANDARD JOB REQUIREMENTS:

  • Able to perform the essential functions of the position, as defined in the job description, without presenting a danger to either self or others, with or without reasonable accommodations.
  • Must have an employment physical and TB risk assessment prior to work with children.
  • Must have AHA CPR and First Aid Training completed within 90 days, unless otherwise specified by the supervisor.
  • Wyoming Child and Family Development, Inc. requires all prospective employees to participate in a Central Registry and criminal background check, including fingerprinting upon hire and every 5 years.
  • Must have a valid driver’s license, safe driving record and liability insurance as required by Wyoming State Law. Driving records are reviewed annually.
  • Wyoming Child and Family Development requires an initial statement of health from a licensed healthcare provider and a renewed statement every 5 years.

 

PHYSICAL/ENVIRONMENTAL REQUIREMENTS:

  1. Must be able to work with families and children birth through age 5.
  2. Must possess proper stress management techniques.
  3. Must possess visual acuity and stamina to read technical material for extended periods of time.
  4. Be able to sit, stand, or walk for long periods of time without fatigue or discomfort.
  5. Must be able to travel to site locations, meetings and trainings, both in and out of state.
  6. Must be willing to drive in a variety of weather conditions.
  7. Must be able to hear and process ordinary conversation and telephone conversation.
  8. Must be able to communicate effectively with staff, children, families, and community.
  9. Must be able to tolerate air-conditioned buildings and fluorescent lights.
  10. Must be able to climb stairs, stoop, kneel, crouch and/or reach, to retrieve materials and supplies from ground level to a height of at least 5 ft.
  11. Must have upper body strength to lift and carry the equivalent of 50 pounds.
  12. Must be able to assist a child to safety in case of an emergency.
  13. Must be able to work in a flexible daily routine and change as required.
  14. Must be able to work in a variety of temperatures, including hot and cold weather.

Transportation staff must:

  • Able to tolerate possible exposure to biohazards, i.e., body fluids, etc.
  • Ability to recognize mechanical problems that would require stopping of bus to prevent damage or potential accident while driving.
  • Able to read gauges on dash of bus and recognize indicator of problems.
  • Able to tolerate possible gas and diesel fumes.
  • Able to tolerate dust and gravel.

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